Homeowners associations, condominium associations, and property owners associations require professional management ensuring common areas are maintained, financial operations run smoothly, rules are enforced fairly, and communities thrive. Our HOA management services provide comprehensive association administration throughout Texas, handling daily operations, financial management, maintenance coordination, and board support allowing volunteer boards to focus on governance while we handle operational execution.
HOA management companies serve as professional administrators for homeowners associations, condominium associations, and property owners associations. Management companies handle operational activities including collecting assessments and managing association finances, coordinating common area maintenance and repairs, enforcing community rules and covenants, communicating with residents and addressing concerns, supporting board of directors with administrative services, coordinating vendor contracts and services, managing insurance and risk management, and ensuring legal and regulatory compliance.
Professional management allows volunteer board members to focus on strategic governance and policy decisions while management companies handle day-to-day operations requiring time, expertise, and professional systems most volunteer boards cannot provide.
Sound financial management is fundamental to HOA operations. Our financial services include collecting monthly or annual homeowner assessments, managing accounts receivable and following up on delinquent accounts, processing accounts payable for operating expenses and vendors, maintaining detailed general ledger accounting per HOA accounting standards, preparing monthly financial statements for board review, developing annual operating budgets for board approval, conducting reserve studies assessing capital replacement needs, managing reserve funds for future capital expenditures, coordinating annual audits or financial reviews, preparing annual tax returns and required filings, and providing online portals for homeowner account access.
Accurate, transparent financial management maintains association financial health and provides boards with information needed for informed decision-making.
Maintaining common areas protects property values and resident satisfaction. Our maintenance services include coordinating landscaping and grounds maintenance, managing pool service and maintenance, overseeing irrigation system operation and repairs, maintaining common area lighting, coordinating trash removal and recycling services, managing parking lot maintenance and striping, overseeing building exterior maintenance for condominiums, coordinating playground and amenity maintenance, arranging snow removal in applicable areas, and responding to common area maintenance issues and repairs.
Well-maintained common areas enhance community appearance, protect property values, and demonstrate professional association management.
HOAs require numerous vendors and service providers. We manage vendor relationships including establishing vendor networks for all association needs, negotiating service contracts ensuring quality and competitive pricing, overseeing vendor performance and service quality, obtaining competitive bids for major projects, ensuring vendors carry appropriate insurance and licensing, processing vendor invoices and payments, coordinating multiple vendors efficiently, and maintaining vendor contracts and documentation.
Effective vendor management ensures quality service delivery while controlling costs through competitive bidding and performance oversight.
Consistent, fair rules enforcement maintains community standards and property values. Our enforcement services include monitoring community for covenant and rules violations, sending violation notices per association procedures, following up on violations and compliance, coordinating architectural review committee processes, reviewing and approving or denying improvement requests, ensuring modifications comply with architectural guidelines, documenting all enforcement activities, coordinating with attorneys on legal enforcement when necessary, and maintaining records of all enforcement actions.
Professional enforcement ensures consistency, fairness, and documentation protecting the association from discrimination claims while maintaining community standards.
Supporting volunteer boards with professional administrative services is central to HOA management. Our board support includes preparing board meeting agendas and materials, attending board meetings and preparing minutes, implementing board decisions and directives, providing guidance on governance and legal issues, coordinating board elections and annual meetings, maintaining corporate records and documents, ensuring compliance with bylaws and governing documents, providing education and resources to board members, and serving as liaison between board and homeowners.
Professional board support allows volunteer directors to govern effectively without being overwhelmed by operational details and administrative tasks.
Effective communication maintains positive community relations and keeps residents informed. Our communication services include responding to homeowner inquiries and concerns, providing multiple communication channels including phone, email, and online portals, distributing community newsletters and updates, maintaining community websites or online platforms, coordinating community events and activities, managing architectural review requests and responses, addressing complaints and disputes professionally, and maintaining communication records and documentation.
Responsive, professional communication reduces conflicts, improves resident satisfaction, and demonstrates effective association management.
We coordinate association meetings and events including annual homeowner meetings, regular board meetings, special meetings as needed, community events and social activities, and emergency meetings when situations require. Meeting coordination includes preparing notices per governing documents and state law, developing agendas and meeting materials, facilitating meetings professionally, preparing accurate meeting minutes, ensuring proper voting and quorum procedures, and documenting all decisions and actions.
HOAs face various liability risks requiring professional management. Our risk management services include maintaining appropriate association insurance coverage including general liability, property insurance for common areas, directors and officers liability insurance, workers compensation if association has employees, and specialized coverage as needed. We coordinate insurance renewals and policy reviews, manage insurance claims when necessary, ensure compliance with safety regulations, coordinate safety inspections and certifications, and implement risk reduction strategies.
HOAs must comply with state laws, governing documents, and regulations. Our compliance services include ensuring operations comply with Texas Property Code provisions governing HOAs, following association bylaws, declarations, and rules, ensuring meeting notice and voting comply with law, handling assessment collections and liens per legal requirements, coordinating with association attorneys on legal matters, maintaining proper corporate status and filings, and keeping current on changing laws affecting HOAs.
Single-family home communities with common areas including neighborhood entrances, landscaping, parks, pools, clubhouses, and other amenities. HOA management for residential communities focuses on common area maintenance, architectural control, rules enforcement, and financial management supporting property values.
Multi-unit buildings with shared building systems, common areas, and collective responsibility for building maintenance. Condo management includes building system maintenance, insurance management, unit owner communications, and coordinating major building repairs and improvements affecting all units.
Attached townhome communities with shared walls and common elements. Townhome management addresses shared building elements, landscaping maintenance, architectural reviews, and rules enforcement maintaining community appearance and standards.
Communities combining residential and commercial uses requiring coordination between different owner types. Mixed-use management addresses unique challenges of diverse ownership, different use patterns and needs, and complex governance structures.
HOA management fees vary based on association size, complexity, and services required. Typical fee structures include per-unit monthly fees ranging $10-30 per home/unit depending on association size and services, with larger associations typically having lower per-unit costs due to economies of scale. Flat monthly fees for smaller associations based on total units and service scope. Additional fees may apply for services beyond standard management including setup/transition fees for new management relationships, meeting attendance fees for special meetings beyond regular board meetings, project management fees for major capital improvements, legal coordination fees for complex enforcement or litigation, and architectural review processing fees for improvement applications.
Fee structures are negotiated based on specific association size, complexity, amenities, and service requirements.
Professional HOA managers understand association operations, legal requirements, financial management, vendor coordination, and governance issues that volunteer boards typically lack experience handling. This expertise prevents costly mistakes and ensures effective operations.
Volunteer board members have limited time for association business. Professional management handles time-consuming operational tasks allowing board members to focus on strategic governance rather than daily operations and administration.
Professional financial management provides accurate accounting, transparent reporting, budget development expertise, and financial controls preventing errors and protecting association funds. This oversight maintains financial health and member confidence.
Professional managers enforce rules consistently and fairly, documenting all actions and maintaining records protecting the association from claims of selective or discriminatory enforcement. Consistent enforcement maintains community standards and property values.
Professional managers maintain vendor networks, negotiate competitive pricing, ensure quality service, and coordinate multiple vendors efficiently. Effective vendor management controls costs while ensuring quality common area maintenance.
HOAs face complex legal requirements including state laws, governing documents, meeting procedures, financial regulations, and Fair Housing provisions. Professional managers ensure compliance reducing legal liability risk.
Well-managed associations with maintained common areas, sound finances, and professional operations support property values. Professional management protects homeowner investments through effective community operations.
We begin by reviewing your association’s governing documents including declaration, bylaws, and rules, current financial records and statements, existing vendor contracts and agreements, current assessment levels and reserve funds, common area conditions and maintenance needs, and pending issues or challenges facing the association.
We develop transition plans including service implementation timeline, financial system setup and account transfers, vendor transitions and contract reviews, communication with homeowners about management transition, document collection and organization, and establishment of management systems and procedures.
We implement management services systematically including assuming financial management and accounting, establishing vendor relationships and service coordination, implementing communication systems, beginning common area maintenance oversight, and supporting board with administrative services.
Is your association struggling with volunteer management or looking to improve operations through professional management? Contact us to discuss your association’s needs and challenges. We’ll review your governing documents, assess your situation, explain our services and fees, and develop management plans ensuring effective association operations.
We serve homeowners associations, condominium associations, and property owners associations throughout Texas including Houston metro, Dallas-Fort Worth, Austin, San Antonio, and other markets statewide. Whether your association has 20 homes or 500 units, we provide professional management allowing your volunteer board to govern effectively while we handle operational execution.
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