Finding reliable tenants quickly is critical to rental property profitability. Every day your property sits vacant costs you rental income you’ll never recover, and placing the wrong tenant can cost you thousands in unpaid rent, property damage, and eviction expenses. Our tenant placement services handle the complete process from marketing through lease execution, delivering qualified tenants fast so you can start collecting rent and enjoying investment returns.
Tenant placement is a comprehensive service covering every step required to get qualified tenants into your property with signed leases. Unlike ongoing property management that continues throughout tenancy, tenant placement is a one-time service concluding when tenants move in with executed leases. Our placement services include property evaluation and rental pricing recommendations, professional marketing across all major platforms, inquiry management and prospect pre-screening, property showing coordination and conduct, comprehensive tenant screening including credit, criminal, eviction, employment, and rental history checks, lease preparation and execution, move-in fund collection, and detailed move-in inspections.
After placement, you manage the tenancy yourself or engage us for ongoing property management services if you prefer professional management throughout the lease term.
We begin by visiting your property to assess condition and features, identify any repairs or improvements needed before marketing, evaluate market rental rates for comparable properties, and recommend optimal rental pricing balancing quick lease-up with maximum income. Proper pricing is critical—price too high and properties sit vacant for weeks or months costing far more in lost rent than slightly higher monthly rates would gain. Price too low and you leave money on the table every month for the entire lease term.
We provide honest recommendations about repairs or improvements that would help properties lease faster or justify higher rents, helping you make informed decisions about pre-leasing investments.
Effective marketing requires quality presentation across multiple platforms. We create professional listings with high-quality photos showcasing your property’s best features, detailed descriptions highlighting amenities and location advantages, accurate information about square footage, bedrooms, bathrooms, and features, and clear lease terms and requirements. We then distribute listings across MLS systems accessed by real estate professionals, major rental websites including Zillow, Trulia, Realtor.com, and Apartments.com, social media platforms, our company website and prospective tenant database, and yard signage attracting neighborhood traffic.
Professional marketing generates qualified prospect interest quickly, filling vacancies faster than typical for-sale-by-owner landlord marketing efforts.
We handle all prospective tenant inquiries via phone, text, and email, responding promptly to maintain prospect interest. We answer questions about properties, provide additional information and photos as requested, explain lease terms and application requirements, and pre-screen prospects to identify serious, qualified applicants versus casual browsers or unqualified prospects.
Pre-screening verifies prospects can afford rent (typically requiring income of at least three times monthly rent), are willing to undergo thorough screening, have acceptable rental or homeownership history, understand and accept lease terms and move-in costs, and are serious about moving forward rather than casually browsing.
This pre-qualification saves time by ensuring we only show properties to genuinely qualified, interested prospects rather than wasting time with people who can’t afford properties, won’t pass screening, or aren’t seriously looking.
We schedule and conduct all property showings at times convenient for prospects. We highlight property features and benefits, answer questions about properties and neighborhoods, explain application procedures and timelines, assess prospects’ interest and qualification, and encourage qualified prospects to submit applications.
We maintain detailed showing logs tracking who viewed properties, their feedback, and likelihood of applying. This information helps us adjust marketing or pricing if we’re not generating sufficient qualified interest.
Thorough tenant screening is the most valuable service we provide. The difference between good tenants and bad tenants can cost you tens of thousands of dollars in unpaid rent, property damage, eviction costs, and extended vacancy after problem tenants leave.
We pull comprehensive credit reports for all adult applicants evaluating credit history and payment patterns, credit scores indicating financial responsibility, outstanding debts and debt-to-income ratios, recent bankruptcies, foreclosures, or collections, and overall credit management suggesting reliability. While credit scores aren’t the only factor, they provide important insight into whether applicants pay obligations on time.
We conduct national criminal background checks identifying any criminal history. While Texas law limits what criminal history landlords can use to deny applications, comprehensive background information helps you make informed decisions within legal parameters about who will occupy your property.
We search court records for eviction history. Recent evictions or patterns of multiple evictions are major red flags indicating tenants who don’t pay rent or repeatedly violate lease terms. Eviction history is one of the strongest predictors of future tenant problems.
We verify applicants’ employment status, income levels, and job stability to ensure they can afford your rent. Standard qualification requires gross monthly income of at least three times the monthly rent—for example, $2,000 monthly rent requires minimum $6,000 monthly income.
We contact employers directly to verify current employment, income amounts, job title and position, and length of employment. For self-employed applicants, we review tax returns or bank statements verifying income. We also assess employment stability—frequent job changes or gaps suggest less stable income than long-term employment.
We contact previous landlords to verify rental history, payment patterns, property maintenance, lease compliance, and whether landlords would rent to applicants again. Previous landlords provide valuable insight into whether tenants pay rent on time, maintain properties responsibly, cause problems, or are generally good renters.
We typically contact two previous landlords. Current landlords sometimes give falsely positive references to problem tenants they want to leave, so we prioritize references from landlords before current ones. For first-time renters without rental history, we rely more heavily on credit, employment, and character references.
We verify applicants’ identities through government-issued identification and ensure application information is accurate and consistent across all documentation. This prevents fraud and ensures we’re screening the actual applicants.
After completing screening, we compile results into comprehensive summaries with our professional recommendations about whether to approve or deny applications. We explain any concerns or red flags and help you make informed decisions complying with Fair Housing laws.
If multiple qualified applicants apply, we help you evaluate which represents the best overall tenant based on income stability, rental history quality, credit strength, and other relevant factors.
Once you approve an applicant, we prepare comprehensive Texas-compliant lease agreements protecting your interests and clearly defining tenant responsibilities. Our attorney-drafted leases cover all critical areas including rent amount, due dates, and payment procedures, late fees and grace periods, security deposit amount and terms, maintenance and repair responsibilities, property use restrictions and occupancy limits, pet policies and associated fees if applicable, lease term and renewal provisions, early termination terms if any, landlord property access rights, and tenant default remedies and procedures.
We customize leases based on your specific property and requirements while ensuring compliance with Texas landlord-tenant law. We also prepare supporting documents including detailed move-in inspection reports with photos, pet addendums if applicable, lead-based paint disclosures for pre-1978 properties, and any other required disclosures or addendums.
We review complete leases with tenants before signing, explaining all terms and provisions and answering questions. This ensures tenants understand their obligations and reduces future disputes over lease interpretation. We emphasize critical provisions including rent payment requirements and late fees, maintenance and repair responsibilities, property use restrictions and rules, lease term and renewal or termination procedures, and security deposit terms and return procedures.
We collect all required move-in funds before providing property access including first month’s rent, security deposit (typically equal to one month’s rent), pet deposits or fees if applicable, and any other agreed charges or deposits. We accept payments via certified funds, cashier’s checks, or verified electronic payments ensuring funds are available before tenants receive keys.
We conduct detailed move-in inspections documenting property condition with written reports and comprehensive photographs. This inspection establishes baseline property condition protecting both you and tenants from disputes about damage and wear when leases end. We document condition of all rooms, flooring, walls, appliances, fixtures, landscaping, and property features. Both we and tenants sign inspection reports acknowledging property condition at move-in.
We coordinate key transfer, garage door openers, access codes, and any other access devices tenants need. We verify all locks work properly and provide tenants with appropriate numbers of keys for their household.
We provide tenants with comprehensive information about utility providers and activation procedures, trash collection schedules and requirements, homeowner association rules if applicable, emergency contacts for utilities and property issues, maintenance request procedures, and property care requirements and expectations.
We charge one month’s rent as our tenant placement fee, paid at lease execution when we deliver qualified tenants with signed leases and all move-in funds collected. For example, if your property rents for $2,000 monthly, our placement fee is $2,000 paid once when tenants move in.
There are no upfront fees, monthly charges, or ongoing costs. You only pay when we successfully place tenants. This fee structure aligns our interests with yours—we’re motivated to lease your property quickly at optimal rent with the most qualified tenant available because we don’t get paid until leases are signed and rent collected.
Every day your property sits vacant costs you approximately 3% of monthly rent in lost income you’ll never recover. A property renting for $2,000 monthly loses about $67 daily it’s vacant. Professional marketing, MLS exposure, responsive showing coordination, and efficient processing typically lease properties 1-3 weeks faster than for-sale-by-owner landlords manage, saving hundreds to thousands in reduced vacancy.
Our rigorous screening dramatically reduces problem tenant risk. We verify information landlords often skip or don’t know how to check properly. Our experience screening thousands of applicants helps us identify red flags suggesting problem tenants. Better tenants pay rent reliably, maintain properties responsibly, renew leases more often, and cause fewer problems, protecting your investment and cash flow.
Fair Housing laws prohibit discrimination and violations result in substantial fines and lawsuits. Our application and screening processes comply with Fair Housing requirements, reducing your legal risk. Our Texas-compliant leases include required disclosures, proper security deposit handling, and enforceable terms. Non-compliant leases may be unenforceable during eviction proceedings when you need them most.
Tenant placement requires substantial time responding to dozens of inquiries, scheduling and conducting showings, running background checks, verifying employment and rental history, preparing lease documents, and coordinating move-in. We handle everything so you don’t field calls, meet strangers at your property, or learn tenant screening procedures.
After we place tenants, you manage the tenancy yourself, handling rent collection, maintenance requests, and lease enforcement. Many landlords who use our placement services manage properties themselves, enjoying passive income without the time and effort required for initial tenant placement.
If you prefer professional ongoing management, we also offer comprehensive property management services handling all aspects of tenancy including rent collection, maintenance coordination, inspections, tenant relations, lease renewals, and financial reporting. Ask about our property management services if you want ongoing professional management after tenant placement.
Ready to get your property leased with a qualified tenant? Contact us to schedule a property evaluation. We’ll assess your property, recommend any needed preparations, discuss optimal pricing, and begin marketing immediately to secure tenants quickly.
Our tenant placement services serve property owners throughout Texas including Houston metro, Dallas-Fort Worth, Austin, San Antonio, and other markets statewide. Whether you own one rental or multiple properties, we provide professional tenant placement filling vacancies with qualified tenants fast.
Leasing Managers
