Commercial properties including office buildings, retail centers, industrial facilities, and mixed-use developments require specialized management expertise beyond residential properties. Our commercial property management services handle tenant relations, property operations, maintenance, financial management, and lease administration for commercial properties throughout Texas, maximizing property value and income while minimizing owner involvement.
Commercial tenant relationships are complex business partnerships requiring professional management. Our tenant relations services include serving as primary contact for all tenant communications, responding to tenant requests and concerns promptly, coordinating tenant improvements and build-outs, administering lease terms including rent escalations, operating expense reconciliations, renewal options, and expansion rights, ensuring compliance with lease obligations by both parties, resolving tenant disputes and conflicts, coordinating tenant events and communications, and maintaining detailed lease files and documentation.
Strong tenant relations encourage lease renewals, reduce conflicts, and create positive relationships benefiting long-term property performance.
Commercial property operations involve complex building systems, common areas, and infrastructure requiring professional oversight. Our operations services include managing building systems including HVAC, electrical, plumbing, elevators, and life safety systems, coordinating preventive maintenance programs for all equipment and systems, responding to maintenance issues and repair needs, managing common area maintenance including lobbies, corridors, restrooms, parking lots, and landscaping, coordinating janitorial and cleaning services, managing security systems and protocols, overseeing parking lot maintenance and snow removal where applicable, ensuring building compliance with codes and regulations, and managing energy efficiency and utility optimization.
Professional operations maintain property condition, reduce operating costs, and ensure tenant satisfaction with building functionality.
Commercial properties require numerous vendors and service providers. We manage vendor relationships including establishing and maintaining vendor networks for all property needs, negotiating service contracts ensuring competitive pricing and quality service, overseeing vendor performance and service quality, coordinating multiple vendors efficiently, obtaining competitive bids for major projects and services, ensuring vendors carry appropriate insurance and licensing, processing vendor invoices and payments, and maintaining vendor documentation and contracts.
Effective vendor management controls costs while ensuring quality service delivery supporting property operations.
Commercial property financial management involves complex accounting, budgeting, and reporting. Our financial services include collecting rent and operating expense reimbursements from tenants, managing accounts receivable and following up on late payments, processing accounts payable for operating expenses, preparing annual operating budgets, conducting operating expense reconciliations and tenant billing per lease requirements, maintaining detailed general ledger accounting, providing monthly financial statements showing income, expenses, and cash flow, preparing annual financial reports and tax documents, managing capital improvement budgets and expenditures, and providing online owner portals for 24/7 financial access.
Transparent, accurate financial management and reporting keep owners informed and support investment decision-making.
Maintaining high occupancy requires active leasing efforts. Our commercial leasing services include marketing vacant space across all commercial listing platforms, creating professional marketing materials and property information, coordinating property tours for prospective tenants and brokers, negotiating letters of intent and lease terms, coordinating lease documentation with attorneys, qualifying prospective tenants financially and operationally, managing broker relationships and co-op commission structures, coordinating tenant improvements and build-outs, and managing lease execution and tenant move-in processes.
Active leasing efforts minimize vacancy, maintain cash flow, and secure quality tenants supporting property performance.
Regular property inspections identify issues and ensure proper maintenance. Our inspection services include conducting regular property walkthroughs inspecting all areas, identifying maintenance needs and deficiencies, monitoring tenant space conditions and lease compliance, assessing building system performance, documenting property condition with detailed reports and photos, providing inspection reports to ownership, and coordinating corrective actions for identified issues.
Systematic inspections maintain property condition, identify problems early, and demonstrate professional oversight to ownership and lenders.
Commercial properties require ongoing capital improvements and renovations. We provide capital project services including assessing property improvement needs and priorities, developing capital improvement plans and budgets, obtaining competitive bids from qualified contractors, overseeing construction and renovation projects, managing project budgets and timelines, ensuring quality workmanship and compliance with plans, coordinating with architects, engineers, and other professionals, and documenting completed projects and expenditures.
Professional capital project management ensures improvements are completed on time, within budget, and to quality standards protecting property values.
Commercial properties face various risks and regulatory requirements. Our risk management services include maintaining appropriate property insurance coverage, ensuring tenants maintain required insurance per leases, coordinating insurance claims when necessary, ensuring ADA compliance and accessibility, maintaining compliance with building codes and regulations, coordinating safety inspections and certifications, managing environmental compliance requirements, documenting all activities for liability protection, and working with legal counsel on leases, disputes, and compliance matters.
Proactive risk management and compliance reduce liability exposure and protect property value.
Single-tenant and multi-tenant office properties from small professional buildings to Class A office towers. Office management includes managing common areas and building systems, coordinating janitorial services, overseeing parking management, administering complex lease structures including operating expense pass-throughs, and maintaining professional building appearance and operations.
Shopping centers, strip centers, and freestanding retail buildings. Retail management includes managing tenant mix and co-tenancy, coordinating common area maintenance and merchant associations, overseeing parking lot maintenance, managing percentage rent and sales reporting, coordinating property marketing and promotions, and ensuring retail tenant compliance with operating covenants.
Distribution centers, manufacturing facilities, flex space, and warehouse properties. Industrial management includes maintaining dock doors and loading areas, managing truck access and circulation, overseeing industrial building systems, coordinating tenant improvements for industrial uses, and managing triple-net lease structures common in industrial properties.
Properties combining office, retail, residential, and other uses. Mixed-use management includes coordinating multiple property types and tenant categories, managing shared systems and common areas, addressing conflicts between different use types, and administering complex lease structures across various tenant types.
Healthcare-focused properties serving medical practices and providers. Medical office management includes understanding medical building systems and requirements, coordinating with healthcare tenants and regulations, managing higher parking demands, overseeing specialized building systems, and administering medical-specific lease provisions.
Commercial property management fees vary based on property type, size, complexity, and services provided. Typical fee structures include percentage of collected income ranging 3-6% for larger properties and 4-8% for smaller properties, flat monthly fees for certain property types or situations, and leasing commissions for securing new tenants typically structured as percentage of total lease value or per square foot.
Additional fees may apply for capital project management (typically 5-10% of project costs), major tenant improvement oversight, lease negotiation services, and specialized consulting or advisory services. Fee structures are negotiated based on specific property requirements and scope of services.
Commercial properties require technical knowledge of complex building systems, commercial lease structures, operating expense accounting, and tenant relations that most property owners lack. Professional management provides specialized expertise ensuring effective property operations.
Commercial tenant turnover is expensive, often costing months of rent in vacancy, tenant improvements, and leasing costs. Professional management maintains tenant satisfaction through responsive service and strong relationships, encouraging renewals and reducing costly turnover.
Professional managers control operating costs through effective vendor management, preventive maintenance reducing expensive emergency repairs, energy efficiency initiatives, competitive bidding for services, and experience identifying cost reduction opportunities. Effective cost control directly improves property net operating income and value.
Well-managed commercial properties maintain or increase value through stable occupancy and tenant quality, maintained or improved physical condition, controlled operating expenses, strong financial performance, and professional operations attracting quality tenants. Professional management protects and enhances your investment value.
Commercial property management requires substantial time and expertise most owners don’t have. Professional management allows you to focus on acquisitions, portfolio strategy, and other investments while we handle daily operations.
Lenders and equity partners expect professional management demonstrating property oversight and financial controls. Professional management provides reporting, documentation, and oversight meeting institutional standards and maintaining confidence in property operations.
We don’t apply one-size-fits-all approaches. We develop customized management plans for each property based on property type and characteristics, ownership objectives and priorities, tenant profiles and requirements, market conditions and competition, and physical condition and improvement needs.
We manage properties proactively, not reactively, through regular inspections identifying issues early, preventive maintenance preventing expensive failures, strategic leasing maintaining occupancy, continuous improvement initiatives, and regular communication keeping ownership informed and engaged in key decisions.
We utilize commercial property management software and systems including comprehensive accounting and financial reporting, online owner and tenant portals, maintenance management and work order systems, document management and lease administration, and reporting and analytics tools providing insights into property performance.
Ready to improve your commercial property performance through professional management? Contact us to discuss your properties and management needs. We’ll evaluate your properties, understand your objectives, explain our services and fees, and develop customized management plans maximizing your property performance.
We serve commercial property owners throughout Texas including Houston metro, Dallas-Fort Worth, Austin, San Antonio, and other markets statewide. Whether you own single properties or multi-property portfolios, we provide institutional-quality management maximizing property value and income while minimizing your involvement in daily operations.
Leasing Managers
